What is a Virtual Office and How Can it Benefit Your Business?

What is Virtual Office?

A Virtual Office is a low-cost set of services that allows you to work from anywhere while still presenting a prestigious business address to your customers and clients. A postal business address, access to meeting rooms, day desks, and phone answering services are among the services provided.

Your postal mail can also be managed and delivered digitally via open and scan. It can also be forwarded or made available for pick-up, depending on your preferences.

Who Uses Virtual Offices?

It is traditionally been used by businesses that want to make a good impression on their customers but do not want to incur the high costs associated with renting physical office space.

So, even if you work from a different location or from your kitchen table, your official office headquarters is a real and professional business address that you can publish on your website and where you can meet with customers and receive mail.

Because not all business can be conducted without face-to-face meetings, virtual office services are popular among freelancers and start-ups who require easy access to purpose-built meeting rooms, day desks, or day offices.

They are used by established businesses as well as start-ups and freelancers to establish an identity in a new geographical location or to test a new product or service.

Why Use a Virtual Office?

A virtual office has several advantages, ranging from cost to convenience.

Low Cost: When compared to the cost of a private office lease or a coworking membership, the cost of a virtual office is very low. This makes it simple for start-ups that need to keep their overheads low. It also reduces financial risk when experimenting with a new service or product or entering a new market.

Minimal Commitment: Contract terms start on a month-to-month basis, so there’s no long-term commitment. This gives you a lot of freedom because you can easily back out with little to no loss if things don’t work out. If things go well and you need to grow, Virtual Office customers may easily switch to a coworking membership or a private office contract while maintaining their present address and eliminating the inconvenience of registering at a new location.

Brand Image: Customers want to know who they’re dealing with, and in addition to a well-designed logo and website, a professional business address will inspire trust. The ability to meet with customers and clients in professional meeting rooms with good wifi and presentation facilities will also reinforce your company’s legitimacy in the eyes of your clients and customers.

Convenience: You can do business from any location with internet access with a virtual office. You may quickly and simply construct a completely remote business by combining your Virtual Office with online communication and collaboration tools. When you need to have a face-to-face meeting, a virtual office package will provide you access to a meeting room at your own business address, which is far more professional than a cafe or hotel lobby.


There are pros and cons to consider when deciding whether or not a virtual office is right for your company. On the plus side, there are numerous benefits to using a Virtual Office:

  • There will be no more commuting in traffic, which means less time wasted and a much better work/life balance.
  • Flexibility and choice in where you work allow you to spend more time with your family and children while also saving money on travel and lunch expenses.
  • Throughout the workweek, you can improve your level of comfort. Book a day desk at your new address for those days when you need to get away from the house!
  • A virtual office is extremely low-cost and risk-free.
  • When necessary, you can meet with clients in a professional meeting space.

A virtual office provides privacy by separating your home and office and protecting your home address. On the cons side, there are some drawbacks to using a Virtual Office:

  • To facilitate team collaboration, your team may require a full-time or more permanent office space. Some tasks are simply easier to complete in person.
  • If you need to access the office space after hours, a virtual office provider may not be able to help. The majority of virtual office providers will have regular office hours.
  • There could be a brief delay in receiving your mail. This is due to the fact that once received, the onsite team will have to process it (e.g., open and scan). 

If you’re interested in getting started with your Virtual Office, fill out our contact form below.